Privacy Policy

Your privacy is important to us. This Privacy Policy (the “Policy”), effective 1 October 2026, outlines how Kappagee, Inc. and its subsidiaries and affiliates (“we” or “us”) may collect, store, and use data that we collect about you across our websites, our web platform, and our mobile applications.

Please review the entire Policy and feel free to contact us using the contact information below if you have any questions. By using any of our websites, you consent to the collection, use, and disclosure of your information in accordance with the Policy.

In the event our site contains links to third-party sites and services, please be aware that those sites and services have their own privacy policies. They are not governed by our Policy. After following a link to any third-party content, you should read that site’s posted privacy policy information about how it collects and uses personal information.

You will also find below the Terms & Conditions of use of our website, products, and services. By using our website, you are agreeing to be bound by these Terms & Conditions.

I. COLLECTION OF INFORMATION.

We may collect the following kinds of information when you use any of our websites:

Information you provide directly to us. For certain activities, such as when you register, subscribe to our alerts, download our datasets, or contact us directly, we may collect some or all of the following types of information:

• Contact information, such as your full name, email address, mobile phone number, and address
• Username and password
• Any other information you provide to us

We may combine this information with information we may already have about you.

Information we collect automatically. We may collect certain information automatically when you use our sites, such as your Internet protocol (IP) address, device and advertising identifiers, browser type, operating system, Internet service provider, pages that you visit before and after using our sites, the date and time of your visit, information about the links you click, the pages you view, the general manner in which you navigate our sites, and other standard server log information. We may also collect certain location information when you use our sites, such as your computer’s IP address, your mobile device’s GPS signal, or information about nearby WiFi access points and cell towers.

We and third parties that provide content or functionality on our websites, may use cookies, pixel tags, Local Shared Objects, and similar technologies to automatically collect this information. For more information about cookies, pixel tags, Local Shared Objects, and similar technologies, please see the “Cookies” section below.

We may also collect technical data to address and fix technical problems and improve our websites, including the memory state of your device when a system or app crash occurs while using our websites. Your device or browser settings may permit you to control the collection of this technical data. This data may include parts of a document you were using when a problem occurred, or the contents of your communications. By using any of our websites, you are consenting to the collection of this technical data.

We may also receive information about you from other sources, including through third-party services and organizations. For example, if you access third-party services, such as Facebook, Google, or Twitter, through our websites to log in or to share information about your experience on our sites with others, we may collect information from these third-party services.

I-A. THE KAPPAGEE FLEET MOBILE APPS.

Kappagee, Inc. is the developer and publisher of the Kappagee Fleet Driver, Kappagee Fleet Technician, Kappagee Fleet POS and Kappagee Fleet Reimbursement mobile applications, and of the Kappagee Fleet platform at fleet.kappagee.com. These four apps are workplace tools. You cannot create an account in them: your account is created for you by your employer, or by Kappagee in the case of a partner fuel station, and you sign in with the credentials they issue. Your employer, or the station operator, decides what the apps are used for, which features are switched on, who may see your records, and how long those records are needed. Kappagee provides and operates the platform on their instructions. Where you want a record corrected, restricted or deleted, your employer or station operator is the first place to ask, and we will act on their instruction; you may also write to us directly using the contact details below and we will route your request.

Each app collects only what its job needs. We do not use any analytics, advertising, attribution or crash-reporting service in any of these apps, we do not read any advertising identifier or device identifier, and we do not build profiles for marketing.

All four apps collect your work email address and your Kappagee Fleet account identifier when you sign in, and associate every record you create with that account. This is required; the apps do not work without signing in.

Kappagee Fleet Driver additionally collects: your location while a trip you started is running, including in the background, recorded as a series of positions along the route, and your position when you report an incident or raise an SOS; your breath-alcohol test results, including a reading you enter from a breathalyser unit and any refusal to test, where your employer requires pre-trip testing; photographs you take for a vehicle inspection or an incident report; the messages you send to your operations room; free text such as a trip purpose, inspection notes and an incident description; the fuel-card PIN you enter when you change it, sent to us to verify and set it; and, when you top up a fuel wallet, the amount and the mobile-money number you nominate.

Kappagee Fleet Technician additionally collects: your location, while the app is open only and never in the background, reported at most once a minute and again when you complete a job, to confirm you attended the site; photographs you take against a job checklist; your job notes, checklist results, logged time and recorded parts; and your own handwritten signature, drawn in the app, closing out a job.

Kappagee Fleet POS additionally collects: the fuel-card identifier it reads from a card QR code or that an attendant types, the transaction amount and fuel volume, and the PIN entered to authorise a transaction. It does not collect location, and its camera is a QR scanner only - it does not take or store photographs.

Kappagee Fleet Reimbursement additionally collects: your location while a trip you started is running, including in the background, from which it calculates the distance you drove and the start and end addresses; photographs of expense receipts you capture; and the trip purpose, vehicle type and claim details you enter.

We do not sell your data and we do not share it with advertisers, data brokers or analytics providers. There is no advertising or analytics code in these apps. We make your records available to the organisation that issued your account - your employer, or in the case of Kappagee Fleet POS the station operator - and to the people it authorises within the Kappagee Fleet web platform. That is the purpose of the product.

We use a small number of suppliers who process data only on our instructions and only to run the service: our cloud hosting and storage provider; our email and SMS delivery providers, for account and alert messages; and, where a mobile-money top-up is used, the mobile-money operator you nominate, which receives the number you entered and the amount in order to take the payment. These suppliers are not permitted to use your data for their own purposes. When the Kappagee Fleet Reimbursement app turns a satellite position into a street address, it uses the geocoding service built into your phone operating system, which may send that position to the operating-system vendor under that vendor own privacy terms; we receive only the resulting address. We may disclose data where we are required to by law, or to protect life, safety or property.

Two of these apps report your location to your employer. Kappagee Fleet Driver records where the vehicle goes while a trip you started is running, including when the app is closed, and shows a notification for the whole time it is recording. Kappagee Fleet Reimbursement measures how far you drive on a trip you start, also with a notification showing, and sends your employer the distance and the start and end address rather than the route. Kappagee Fleet Technician reports your position only while the app is open, to confirm you attended a job. Kappagee Fleet POS does not collect location at all. In each case you are told before the location permission is requested, in a dialog naming what is collected and what it is used for; you choose whether to allow it, and you can withdraw it at any time in your device settings, and the rest of the app keeps working. Your employer configured these apps for its fleet and is responsible for telling you, under your employment terms and your local law, that your work driving is monitored.

II. USE OF INFORMATION.

We generally use the information we collect online to:

• Provide and improve our websites
• Contact you, including for promotional or sales purposes
• Fulfill your requests for products, services, and information
• Send you promotional materials from us or on behalf of our affiliates and trusted third-party partners
• Analyze the use of our websites and user data to understand and improve our websites
• Customize the content you see when you use our websites
• Prevent potentially prohibited or illegal activities and otherwise in accordance with our Terms and Conditions
• For any other purposes disclosed to you at the time we collect your information or pursuant to your consent

III. SHARING OF INFORMATION.

We are committed to maintaining your trust, and we want you to understand when and with whom we may share the information we collect.

Authorized third-party vendors and service providers. We may share your information with third-party vendors and service-providers that help us with specialized services, including billing, payment processing, customer service, email deployment, business analytics, marketing, advertising, performance monitoring, hosting, and data processing.

Corporate affiliates. We may share your information with our corporate affiliates that are subject to this Policy.

Business transfers. We may share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, or in the unlikely event of bankruptcy.

Legal purposes. We may disclose information to respond to subpoenas, court orders, legal process, law enforcement requests, legal claims or government inquiries, and to protect and defend the rights, interests, health, safety, and security of us, our affiliates, users, or the public.

With your consent or at your direction. We may share information for any other purposes disclosed to you at the time we collect the information or pursuant to your consent or direction.

If you access third-party services, such as Facebook, Google, or Twitter, through our websites to login to our sites or to share information about your experience on our sites with others, these third-party services may be able to collect information about you, including information about your activity on the our sites, and they may notify your connections on the third-party services about your use of our sites, in accordance with their own privacy policies.

If you choose to engage in public activities on our sites, you should be aware that any information you share there can be read, collected, or used by other users of these areas. You should use caution in disclosing personal information while participating in these areas. We are not responsible for the information you choose to submit in these public areas.

IV. SECURITY.

We use reasonable measures to help protect information from loss, theft, misuse and unauthorized access, disclosure, alteration, and destruction. You should understand that no data storage system or transmission of data over the Internet or any other public network can be guaranteed to be 100 percent secure. Please note that information collected by third parties may not have the same security protections as information you submit to us, and we are not responsible for protecting the security of such information.

IV-A. HOW WE PROTECT APP DATA.

Everything these apps send to us travels over TLS. The apps hold your sign-in tokens in the operating system protected credential store - the iOS Keychain or the Android Keystore - not in ordinary app storage. Records you create while offline are held in the app private storage on your device, inside the sandbox the operating system gives it, and are protected by your device passcode and your device disk encryption; keep a device lock on, and sign out on a shared device such as a station tablet. Signing out erases the records held on that device.

On our side, data is encrypted at rest, every record is scoped to the organisation that owns it and that scoping is enforced at the database level, access is limited by role to staff who need it, and changes to sensitive records are written to an audit trail. Fuel-card numbers are not stored in these apps or shown in full: the apps only ever see the last four digits. A PIN you enter is used to verify a transaction and is not retained by us in readable form. We have not yet completed an independent mobile security assessment of these apps; when we do, we will say so here.

IV-B. DATA RETENTION.

We keep your records for as long as the organisation that issued your account needs them, and then for as long as the law requires. In practice: trip, job, inspection and incident records, and the photographs attached to them, are kept for seven years after the record is closed; breath-alcohol test records are kept for seven years, because they are a safety and employment record; fuel transactions are kept for seven years and, because they are a financial record that must not be altered after the fact, they are stored so that they can be added to but never edited or deleted; mileage claims and expense receipts are kept for seven years as tax and payroll records; sign-in and audit records are kept for twenty-four months; and the location recorded along a trip route is kept for twenty-four months and then deleted. Records held on your device are kept until you sign out or remove the app.

IV-C. DELETING YOUR DATA.

You can ask us to delete the personal data we hold about you at any time, using the form at https://fleet.kappagee.com/privacy/delete-my-data or by emailing privacy@kappagee.com. Tell us which app you use and the email address you sign in with. We will acknowledge within five business days and aim to complete the request within thirty days.

Because your account was issued by your employer or a station operator, we will tell them about the request and act on their instruction where the record is theirs. We will delete your profile, your location history, your messages, the photographs you uploaded, and the records created from your use of the apps.

Some records we cannot delete on request, and we will tell you which: fuel transactions and other financial records we are required to retain, records we must keep for tax, employment or road-safety law, and records needed for a live legal claim. You can remove the copy held on your own device at any time by signing out of the app or uninstalling it.

V. YOUR CHOICES.

You may also opt out of all communications from us by contacting us using the contact information below.

You may be able to refuse or disable cookies by adjusting your web browser settings. Because each web browser is different, please consult the instructions provided by your web browser (typically in the “help” section). Please note that you may need to take additional steps to refuse or disable Local Shared Objects and similar technologies. For example, Local Shared Objects can be controlled through the instructions on Adobe’s Setting Manager page. If you choose to refuse, disable, or delete these technologies, some of the functionality of our websites may no longer be available to you.

California residents are entitled once a year, free of charge, to request and obtain certain information regarding our disclosure, if any, of certain categories of personal information to third parties for their direct marketing purposes in the preceding calendar year.

VI. COOKIES.

Cookies are small bits of information that are stored by your computer’s web browser. Pixel tags are very small images or small pieces of data embedded in images, also known as “web beacons” or “clear GIFs,” that can recognize cookies, the time and date a page is viewed, a description of the page where the pixel tag is placed, and similar information from your computer or device. Local Shared Objects (sometimes referred to as “Flash Cookies”) are similar to standard cookies except that they can be larger and are downloaded to a computer or mobile device by the Adobe Flash media player. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

We use cookies, Local Shared Objects, and similar technologies for technical reasons to enable the efficient operation of our sites, to enhance the ease of use of our sites, and to gather statistics on how you use our sites.  By using our sites, you consent to our use of cookies and similar technologies. You may opt out of cookies and similar technologies in accordance with the “Choices” section above, but please understand that certain functionalities on our sites may no longer function for you if you choose to do so.

VII. INTERNATIONAL USERS.

We maintain information in the United States of America and in accordance with the laws of the United States, which may not provide the same level of protection as the laws in your jurisdiction. By using our sites and providing us with information, you understand and agree that your information may be transferred to and stored on servers located outside your resident jurisdiction and, to the extent you are a resident of a country other than the United States, that you consent to the transfer of such data to the United States for processing by us in accordance with this Privacy Policy.

VIII. CHILDREN.

We do not knowingly collect any personal information from children under the age of 13 without parental consent, unless permitted by law. If we learn that a child under the age of 13 has provided us with personal information, we will delete it in accordance with applicable law.

IX. CHANGES TO THE PRIVACY POLICY.

We may update this Policy from time to time. When we update the Policy, we will revise the “Effective Date” date above and post the new Privacy Policy. We recommend that you review the Privacy Policy each time you visit the websites to stay informed of our privacy practices.

X. CONTACT INFORMATION.

For anything about this Policy or about your data, including a request to delete it, write to Kappagee, Inc., Privacy, privacy@kappagee.com, or use the form at https://fleet.kappagee.com/privacy/delete-my-data. If your account was issued by your employer, you may also raise the request with them and they will pass it to us. For other questions, contact us at:

Kappagee, Inc.

Email: info@kappagee.com